Rolling Stock Bid and Tender Specialist.

Job Title: Bid & Tender Specialist – Rolling Stock

Reports To: Commercial Manager / Head of Bids

To support the growth of On Track Group Ltd by identifying, managing, and delivering high-quality bids and tenders within the rolling stock and wider rail services sector. The role focuses on securing contracts across maintenance, refurbishment, engineering support, and rail operations.

1. Opportunity Identification & Pipeline Management

Monitor UK rail procurement platforms (e.g., Find a Tender Service, Network Rail, ROSCOs).

Identify opportunities in rolling stock maintenance, overhaul, upgrades, and support services.

Assess opportunities for strategic fit with On Track Group Ltd capabilities.

2. Bid & Tender Coordination

Manage the full bid lifecycle: EOI, PQQ/SSQ, ITT, and final submission.

Develop bid plans, timelines, and responsibility matrices.

Coordinate input from engineering, operations, HSQE, finance, and supply chain teams.

3. Proposal Writing

Produce clear, compelling, and compliant tender responses.

Translate technical rail and rolling stock concepts into client-focused value propositions.

Align submissions with evaluation criteria and scoring methodologies.

4. Technical & Commercial Support

Collaborate with engineering teams on rolling stock scope (e.g., bogies, traction systems, interiors, maintenance regimes).

Support pricing models, cost build-ups, and commercial submissions.

Ensure bids reflect operational capability, safety standards, and delivery assurance.

5. Compliance & Governance

Ensure all submissions comply with client requirements and UK rail industry standards.

Maintain document control, formatting, and version management.

Support adherence to internal governance and approval processes.

6. Stakeholder & Client Engagement

Liaise with internal teams and external partners, including suppliers and subcontractors.

Support client clarifications, presentations, and negotiations.

Build relationships across the UK rail sector, including operators and leasing companies.

7. Continuous Improvement

Maintain and develop a library of reusable bid content and case studies.

Conduct post-bid reviews to improve win rates and processes.

Contribute to bid strategy development and competitive positioning.

Competitive base salary (dependent on experience)

Performance-based bonus:

Earn 1–3% of net profit (or 0.5–1% of contract value, depending on company policy) for each successfully awarded bid/tender you have led or significantly contributed to

Bonus paid upon contract award and/or key milestone achievements

Additional benefits: [pension, holiday, etc.]

Proven experience in bid writing or tender management within rail, engineering, or infrastructure.

Strong writing skills with the ability to simplify complex technical information.

Experience managing multiple bids and tight deadlines.

Excellent organisational and coordination skills.

Experience in rolling stock (maintenance, overhaul, modifications, or leasing environments).

Familiarity with UK rail clients (e.g., TOCs, ROSCOs, Network Rail).

Understanding of rail standards, safety, and compliance frameworks.

Knowledge of public sector procurement processes.

Degree or equivalent experience in Engineering, Business, or a related discipline.

APMP (Association of Proposal Management Professionals) certification desirable.

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Commercial awareness in rail sector

Strong stakeholder management

Attention to detail and quality focus

Ability to work under pressure

Proactive and results-driven mindset

Bid win rate and total contract value secured

Contribution to revenue and profitability growth

Quality and compliance of submissions

Timely delivery of all tender documentation

Opportunity to work within a growing UK rail services provider

Exposure to diverse rolling stock projects

Direct financial reward linked to success in winning work

Clear pathway for progression into senior bid or commercial roles

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Job Openings

Rolling Stock Bid and Tender Specialist

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Rolling Stock Bid and Tender Specialist